AgCountry Farm Credit Services (AgCountry), Farm Credit Services of America (FCSAmerica)and Frontier Farm Credit are financial cooperatives that operate under shared management across eight states. While each association is owned by its local farmers and ranchers, they collaborate by pooling resources, expertise, and talent to provide affordable credit, crop insurance, and financial services.

Our associations are united by a common mission and commitment to serving rural America and supporting each other, which drives the success of the farmers, ranchers, and agribusiness we serve. We take pride in being a great place to work, and this enthusiasm is reflected in the relationships our team members foster with one another and with our customers.

Job Summary

We are hiring a Document Management Specialist to join our team. In this role, you will be directly responsible for the collection, organization, quality control and retention of all original documents adhering to the requirements for retention and filing of the Associations documentation while managing overall lifecycle of documents.

Essential Duties & Responsibilities

Assist with coordination and implementation of the document management process, ensuring compliance by all participants to a standard process implementation.
Provide support for Association-wide document management lifecycle by receiving original loan documents; quality control check all paper documents that come in against the ECM system to ensure all images, pages, text, and metadata are accurate, file paper documents in onsite file room, run retention reports, destroy retired documents, scan documents, coordinate documents that need to be sent to offsite storage, create the appropriate box and label; maintain inventory list of all original documents.
Primary business owner of the Associations Physical Records management. Maintain the relationship with the 3rd party offsite vendor that stores Associations documents.
Establish and maintain continual process improvements to increase the effectiveness and functionality of the Associations physical filing system.
Help prioritize, implement recommended enhancements, changes and upgrades.

Education Requirements

High School or GED is required
Associate Degree in Business Technology or related field is preferred

Years of Experience

2+ years related administrative experience or document management experience and or document lifecycle management.

About Us:

AgCountry has 45 offices, is based in Fargo, North Dakota and serves portions of North Dakota, Minnesota, and Wisconsin, FCSAmerica is based in Omaha, NE and has 42 local offices serves rural communities and agriculture in Iowa, Nebraska, South Dakota, and Wyoming. Frontier Farm Credit has six offices serving eastern Kansas. Together, we support nearly 82,000 producers and agribusinesses, meeting the needs of todays agricultural industry with our combined 2600+ employees providing lending, risk management, technology, commodity marketing, and customer and employee education.