Administrative Assistant #HIRING

Administrative Assistant

We are seeking a friendly, professional, and motivated individual to join our team as an Administrative Assistant. This position is perfect for someone looking to start their career with a company that invests in its employees' growth and development. As the first point of contact, you will play a crucial role in ensuring a positive experience for anyone who walks through our doors or calls our office.  

Additionally, this role offers the opportunity to learn and develop skills within our Human Resources, Learning & Development, and Marketing & Public Relations departments, setting the stage for future career growth in these areas. 

What You’ll Do:  

• Office Operations 
  • Greet clients and visitors with a warm and welcoming demeanor 
  • Answer and direct phone calls in a polite and professional manner 
  • Manage the front desk and office by keeping it organized, stocked, and clean 
  • Provide general information about the company and its services to visitors 
  • Manage building access by issuing and tracking access cards, ensuring compliance with security protocols
  • Monitor building activity to ensure a safe and secure environment, promptly addressing any access-related issues or concerns
  • Coordinate with other departments to ensure smooth daily operations 
  • Serve as the primary point of contact for building maintenance vendors and repair personnel. 
• Administrative Support 
  • Administrative tasks, such as data entry, scheduling appointments, and coordinating company events and communications 
  • Handle incoming and outgoing mail and deliveries 
  • Prepare meeting and training rooms, organize catering for events, and make travel arrangements for remote employees, recruitment candidates and travelers 
  • Order flowers for celebratory or condolence occasions and package and distribute gifts for employee tenure recognition 
  • Maintain Electronic Medical Record (EMR) information, conduct audits, and provide guidance on hospital-specific policies 
  • Participate in HR and Learning & Development projects, gaining valuable hands-on experience 

Qualifications: 

• High school diploma or equivalent 
• Excellent verbal and written communication skills 
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Microsoft Teams and OneNote)
• Experience in designing in Canva is preferred
• Interest in HR and Learning & Development with a desire to learn and grow in these areas 
• Previous experience in a customer service or administrative role is a preferred, but not required
• Proficient with EMR systems (Epic, Cerner, Meditech) is helpful 
• Comfortable using various technology tools to enhance efficiency and collaboration in daily tasks 

Skills and Abilities:  

• Thrive in a high-paced and changing environment 
• Excellent time management and critical thinking skills 
• Strong interpersonal skills and professional customer service response 
• Ability to work independently and collaboratively, demonstrating effective problem-solving and relationship management skills 
• Honor confidentiality of sensitive information in accordance with HIPAA 
• Demonstrates a professional demeanor and strong workplace etiquette, including reliability, discretion, and the ability to interact effectively with individuals at all levels

What We Offer: 

• Competitive salary and benefits package 
• Opportunities for career growth and advancement within the company, particularly in HR and Learning & Development. 
• A supportive and collaborative team environment 
• Access to professional development resources and training programs 
• Regular feedback and performance reviews to help you succeed 

Live On Nebraska is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.