Assistant Library Director

POSITION TITLE:  Assistant Library Director

REPORTS TO: Library Director

SUPERVISES: Public Services Manager, Librarian I – Technical Services, Librarian I – Adult Services, Digital Library Supervisor

PURPOSE OF POSITION:            

Responsible for assisting the Library Director in the planning, organization, supervision, development, and administration of library services, personnel, operations, and programs.

ESSENTIAL FUNCTIONS:

In the absence of the Library Director, responsible for the daily operation of the city’s library through complex administrative and professional library work. Professional work in the management, development and implementation of library programs and services, and coordination with the community and among library departments. Work involves supervision of professional, paraprofessional, clerical and volunteer staff, direct contact with the public in disseminating information, project management and strategic planning. General guidance is received from the Director.

Assists in developing, maintaining and implementing departmental goals and objectives, policies, and procedures designed to ensure the efficient operation of the city library, including the Sump Memorial Library and Papillion Landing Digital Library. Works with Public Services Manager and Digital Library Supervisor to facilitate positive user experiences at all library locations and service desks.

Selects, orders, maintains, and discards adult materials to ensure the efficient provision of services and materials to the community, i.e., collection development. Works with the Youth Services Manager and Technical Services staff to ensure that the overall library collection meets the needs of the community. Assists in the selection and maintenance of electronic databases for use by the public. Manages the creation, marketing, implementation, and coordination of a number of adult focused projects and programs through supervision of the Adult Services Librarian. Establishes goals and objectives for adult services, and aids in their implementation. Facilitates programming of interest to the community.

Assists in the general planning and acquisition of technology services in order to determine, assess, and provide services to the public.

Performs supervisory functions such as staffing, scheduling work, assigning work duties, training employees, conducting staff meetings and performance evaluations, and addressing complaints and solving problems. Participates in the screening of applicants for vacancies.

Responsible for the day-to-day management of the library facility. Responsible for the maintenance of the library facility, including coordinating repair work with the city’s maintenance staff and third-party vendors.

Assists the Library Director in strategic planning and budget formulation.

Provides leadership in developing an active relationship between the community and the library. Serves as a liaison with various community groups, governmental agencies and municipal officials; coordinates library programs with other organizations and libraries. Establishes and maintains positive public relations with the general public, other employees, community groups, local businesses, and other area libraries.

Attends Library Board, Library Foundation, and Friends of the Library meetings. Attends City Council meetings as requested by the Director. Represents the library both internally and externally to the community at all times.

Participates in state, regional, and national professional library organizations to maintain awareness and keep abreast of new equipment, procedures and technical innovations that relate to library operations. Selects and purchases professional development resources such as books, webinars, journals and other training. Assesses the training needs of library staff and provides plans to meet those needs to the Library Director.

Assists public services staff, as needed.

Operates standard office equipment in the performance of job duties, i.e. fax machines, copier, personal computer, calculator, etc.

Participates as a member of the Papillion Libraries staff and demonstrates effective personal performance skills so that the work of the library is performed with cooperation, teamwork, and positive interactions with patrons and staff.

Physical presence at the assigned job location is an essential function of this role. This position requires onsite attendance during assigned working hours, with remote work arrangements unavailable. Management may consider exceptions under specific circumstances and in accordance with city policies.

MARGINAL FUNCTIONS
This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned.

ESSENTIAL KNOWLEDGE, EXPERIENCE AND ABILITY:

Knowledge of and the ability to apply the principles and techniques associated with professional library work, modern library systems and programs.

Knowledge of and ability to utilize computers, mobile/consumer technologies, and software applications as they pertain to library systems and educational technology.

Knowledge of and ability to utilize the equipment and facilities required in a comprehensive library system.

Knowledge of the library collection classification system and collection development techniques, circulation and reference methods.

Knowledge of library responsibilities and ability to use independent judgment in the performance of duties.

Knowledge of community resources and agencies available to the general public and community groups.

Ability to plan, assign, direct and supervise the work of subordinates.

Ability to accurately prepare and maintain various records, reports, correspondence, promotional materials, and other departmental documents.

Ability to plan and organize a personal work schedule, set priorities and meet deadlines.

Ability to perform job duties efficiently while managing frequent interruptions.

Ability to deal with the general public in a courteous and tactful manner.

Ability to operate standard office equipment.

Ability to understand and follow both oral and written instructions.

Ability to communicate effectively, verbally and in writing, in English.

Ability to adhere to safety policies, procedures, and guidelines.

Ability to establish and maintain effective working relationships with the general public, other employees, other area libraries, other governmental agencies and municipal officials.

Ability to maintain regular and dependable attendance on the job, including attendance and job performance for possibly prolonged periods of time when called out on short notice due to weather conditions, emergencies and similar situations of public necessity.

ESSENTIAL EDUCATION, CERTIFICATION AND/OR LICENSES:

Must possess a valid driver’s license at the time of hire.

Graduation from an accredited college or university with a Master’s Degree in Library Science, or related field, or an equivalent combination of education training and experience. 

Must have two (2) years of experience in public library administration, or an equivalent combination of education, training and experience.

Must have one (1) year of responsible supervisory experience, or an equivalent combination of education, training and experience.

Must have Nebraska Library Commission Public Library V Certification or must obtain within a time frame established by employer.

Must be bondable.

ESSENTIAL PHYSICAL DEMANDS AND TYPICAL WORKING CONDITIONS:

Work is generally performed indoors in an office setting and requires routine bending, lifting and carrying office supplies, library books and other materials. The incumbent is required to frequently sit for extended periods of time, talk, hear and must have the ability to transport themselves to and from various locations within the city library.  Hand-eye coordination is necessary to operate computers and various other pieces of equipment.  While performing the duties, the incumbent is required to use hands to finger, handle, feel or operate objects, tools or controls and to reach with hands and arms. 

Work hours may occasionally be required in times of darkness.  Vision abilities required include close vision and the ability to adjust focus. The noise level is usually quiet or moderate but may be intense depending upon the scheduled activity.

Work requires extensive interaction with the general public and may be stressful when dealing with citizens and/or meeting deadlines.