Sales Administrative Assistant $29 per hour

Job Description

Position Title: Administrative Sales Assistant Department: Sales

FLA: Non-Exempt Typically Director of Group sales

Benefits:

• Salary $29.00 per hr.
• Employee hotel discount, Complimentary car Parking(onsite)
• 401k 5% match, Paid Time off
• Vision Insurance, Dental and Medical insurance, FSA spending account
• Complimentary employee meals and Bus transit reimbursement

Job Overview:

An Administrative Sales Assistant provides critical support to the sales team by managing administrative tasks, coordinating communications, and facilitating sales processes. This role is essential in maintaining smooth operations and supporting sales representatives in achieving their targets. They will assist with or individually facilitate various tasks such as: management of room blocks, contracts, resumes, schedules, tradeshow preparation, monitoring and assigning inbound leads, answering the phone, preparing contracts and proposals, and routing paperwork to appropriate departments.

Key Responsibilities:

• Provide comprehensive administrative support to the sales team
• Assist in preparing sales proposals and presentations
• Maintain and update sales databases and customer relationship management (CRM) systems
• Track and report on sales activities and performance metrics
• Coordinate and schedule sales meetings, client calls, and presentations
• Prepare, proofread, and distribute sales-related documents
• Manage incoming and outgoing correspondence
• Organize and maintain filing systems (both digital and physical)
• Process and track sales contracts and agreements
• Prepare expense reports and sales documentation
• Ability to read and write the English language proficiently and in a clear manner.
• All employees must maintain a neat, clean and well-groomed appearance

Client Communication

• Handle initial client inquiries and route them to appropriate sales representatives
• Schedule client meetings, site visits, and consultations
• Respond to basic client requests and provide preliminary information
• Maintain professional and responsive communication with potential and existing clients

Administrative Functions

• Manage sales team calendars and scheduling
• Coordinate travel arrangements for sales representatives
• Arrange meeting logistics, including conference rooms and equipment
• Prepare meeting materials and support documentation
• Handle internal and external communication
• Deliver information and messages with clients while they are in-house
• Purchase gifts for clients as directed; deliver packages and faxes
• Assists Managers in site inspection and tradeshow preparation, obtaining showrooms

Reporting and Data Management

• Compile sales reports and performance dashboards
• Enter and update sales data accurately
• Generate weekly, monthly, and quarterly sales reports
• Assist in tracking sales targets and key performance indicators

QUALIFICATIONS STANDARDS

EDUCATION:

High school diploma required. College Bachelor's Degree preferred.

EXPERIENCE:

Minimum of 2 years Hotel or other hospitality experience required. The Hilton and Marriott experience preferred.

LICENSES/ CERTIFCATIONS:

No special licenses are required.

Physical Requirements

• Ability to sit, stand and walk for extended periods (up to 8 hours)
• Comfortable working with computers and office equipment
• Occasional lifting of office materials (up to 20 pounds)
• Ability to bend, stoop, and reach frequently
• Manual dexterity

SCHEDULE:

• Flexibility to adjust schedule based on business needs
• Available days, nights, overnights, weekends, and/or holiday availability are required.

STANDARD SPECIFICATION

Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or guests.

A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor.

The hospitality business functions seven (7) days a week, twenty-four hours a day. In addition, this is a hospitality business, and a hospitable service atmosphere must be projected at all times.

This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.

The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job. This position is classified as non-exempt (per the Fair Labor Standards Act) and is subject to overtime in accordance with Federal and State Regulations.